IT - Student Information Systems Administrator

Caldwell School District Southwest / Boise Technology Not Applicable Full Time Posted 1Y ago

About this job



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High School diploma or GED equivalent.
A minimum of two (2) years of experience in databases and information systems. Experience with student information systems is preferred.
Must demonstrate confidentiality, dependability, and reliability.
Additional specialized certifications may be required at the discretion of the Director of Information Technology.
Communication skills necessary to promote the educational needs of the district.
Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Reports to: Director of Information Technology

Job Goals:

An employee in this class performs various technical and computer support functions for the student information system. Work involves the operation of computers, printers, and other peripheral equipment. Work at this level requires knowledge of student accounting procedures and regulations, source data, and the functionality of the student information system in order to support school operations and generate federal, state, and local reports. The employee works under general supervision where goals are provided and the employee, within established guidelines and procedures, accomplishes them. The employee must communicate effectively with a wide variety of groups including students, teachers, principals, counselors, central office staff, parents, governmental agencies, and institutions of higher education.

Essential Duties and Responsibilities:

Maintains and utilizes the Student Information System, PowerSchool.
Oversee accuracy of student enrollments, student transfers, student withdrawals, discipline, grading, scheduling, and course masters in PowerSchool. Generate reports in Data Mining
Support office personnel and teachers in the use of PowerSchool through personal and group training
Work with building secretaries and attendance clerks to ensure attendance and enrollment records are accurate
Create report card and transcript template
Work with Skyward for new feature enhancements
Conduct attendance clerk meetings
Follow end-of-year rollover procedures and beginning-of-year startup procedures
Work with HR to review teacher qualifications to complete course setup
Work with Data Coordinator to review and correct ISEE uploads to SDE

Minimum Qualification:
Ability to follow both oral and written directions
Ability to plan own work schedule
Ability to read and interpret technical documents
Ability to conduct training for district personnel
Ability to document technical procedures
General knowledge of computers, computer commands, peripherals, and various operating systems.
Ability to work with a high degree of accuracy.
Skills in the use of graphic user interfaces.
Considerable knowledge of data management, policies, and procedures.
Ability to troubleshoot hardware and software problems.
Ability to exercise independent judgment in correcting data errors or omissions
Ability to communicate well with school personnel while complying with the confidentiality requirements in local, state, and federal policies and status.
Perform the duties associated with the receptionist (i.e., answer phones, take messages, greet visitors/guests, address student needs)

Other Duties and Responsibilities:

Performs all other duties as assigned.

Terms of Employment:

This position shall be considered in all respects “employment at will” and the employee is subject to discharge by the District at any time without cause. The “employment period” and other descriptions and terms set forth in this job description shall not create a property right in the employee, and such are set forth only to advise the employee of when and what type of services will be required by the District so long as employment continues.

An employee working in this position shall, at all times, be subject to the direction of the persons to whom said employee has primary responsibility or said person’s designee(s), and at all times shall be subject to the rules, regulations, and policies of the District as promulgated by the Board of Trustees. Each employee shall be held responsible for having knowledge of said School District rules, regulations, and policies.

This position will be up to eight (8) hours per day; up to 260 days per year. Monday through Friday is considered to be the normal workweek. Emergency conditions may arise which may require attention at any hour of the day or night. Salary placement will be determined by the Technology Salary Schedule, as adopted by the Board of Trustees. All terms of employment may be subject to change, as recommended by administrative staff or as directed by the Board of Trustees.


The performance of this job will be evaluated annually by the Technology Services Supervisor in accordance with Board policy.

Physical Demands/Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stoop, kneel, crouch, or crawl. The employee is occasionally required to climb or balance, and drive a vehicle. The employee must frequently lift and/or move up to 50 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to moving mechanical parts. The employee is frequently exposed to the risk of electrical shock. The employee is occasionally exposed to fumes or airborne particles and outside weather conditions. The noise level in the work environment is usually moderate, but can on occasion be loud.

Equal Opportunity Employer Statement

Caldwell School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.