Administrative Assistant for Facilities and Technology

Blaine County School District No. 61 •South Central / Twin Falls •Secretary •Not Applicable •Full Time •Posted 4M ago

About this job

TITLE: Administrative Assistant for Facilities and Technology
PAY GRADE: Classified Salary Schedule
FLSA: Non-Exempt
SUPERVISOR: Director of Buildings and Grounds and Director of Technology
TERMS OF EMPLOYMENT: Works on-site according to designated schedule.

SUMMARY:
Acts as district liaison facilitating management, scheduling, and oversight of the Community Campus building (CCB), scheduling after hours and summer use of District facilities and sports fields. Oversees relationship with CCB partners and community partners. Performs administrative and secretarial support necessary to accomplish objectives established by the assigned supervisor. Acts as a liaison between the school and community, principal, parents, staff, and students and performs daily tasks related to the assigned department.

QUALIFICATIONS:
High school graduate or equivalent. Bachelor's degree preferred. One (1) year of secretarial, computer, and bookkeeping experience preferred. Spanish language skills or bilingualism preferred. Must possess strong organizational, problem solving, and computer application skills along with attention to detail and flexibility. Any equivalent combination of education and experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (This list of essential duties is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.)
* Serves as the first point of contact to greet, welcome, and actively engage with staff, building tenants, patrons, and the public.
* Answers telephone, responds timely to routine questions via email, phone, and routes calls, and forwards emails to appropriate person(s).
* Schedules all shared-use space within the facility.
* Develops and maintains the Community Campus public-facing calendars, website, and social media outlets.
* Communicates information for simultaneous multiple events, meetings, and programs to all interested parties.
* Schedules after-hours and summer use of District facilities and sports fields.
* Ensures facility public use rooms are set-up appropriately, including, but not limited to, audio/video technology, seating arrangement, and securing additional rooms for breaks, etc., for scheduled users.
* Oversees daily student youth population utilizing the facility.
* Oversees building use for single and multiple events during evenings and on weekends as necessary.
* Interfaces with department directors and staff, i.e., Buildings and Grounds, Custodial, and Technology to facilitate inspections, needs assessments, and other processes for the Campus and its users.
* Facilitates, schedules, and maintains Community Campus partner meetings including minutes.
* Maintains public displays of information and monitors for appropriate and updated content.
* Performs various clerical duties including filing, computer data entry, compiling reports, preparing invoices, and correspondence.
* Coordinates work orders for repairs to the building and ensures facility is in excellent working condition.
* Operates, audits, and reviews surveillance cameras in the facility per District authorization.
* Monitors the safety and security of students, tenants, and general public, anticipating and reporting sensitive situations to Superintendent or appropriate school officials.
* Trains and prepares partner organizations and staff to respond to emergencies and conducts, coordinates, and documents all scheduled emergency drills for the Fox Acres Campus.
* Operates the facility fire and security systems.
* Records, invoices, and documents all public use of the Community Campus.
* Maintains records of users, payments, and communicates information to the Finance Department.
* Interfaces and coordinates with multiple departments, fulfilling requests from the District, tenants, and the general public.
* Operates and oversees sound, lighting, and projection systems in the theater as needed.
* Coordinates training for use of the theater's sound and light equipment.
* Provides level I tech support including creating email accounts and new hire packets.

KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of office management systems and procedures. Knowledge of software platforms, specifically Gmail, Microsoft Word, Google, Google Docs, and Google Sheets. Knowledge of problem-solving techniques. Skill in maintaining professionalism and confidentiality. Skill in listening and communication and following through on all necessary tasks through work completion. Skill in operating independently and with minimal supervision. Skill in organization, problem solving, and computer application use along with attention to detail and flexibility. Skill in communicating clearly and concisely, both orally and in writing. Skill in managing variable facility schedules and events. Skill in prioritizing tasks and maintaining an organized workspace. Ability to work in a professional and friendly manner and to develop effective working relationships with staff, tenants, patrons, and the public. Ability to review and make changes to day-to-day operations. Ability to read and interpret complex documents. Ability to effectively disseminate information to a variety of audiences. Ability to operate various office equipment efficiently. Ability to maintain self-motivation and a positive attitude. Ability to add, subtract, multiply, and divide in all units of measure. Ability to solve practical problems and deal with many variables. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to work independently with minimal supervision. Ability to perform duties with awareness of all District requirements, Board of Education policies, and applicable laws.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The job is performed in a generally hazard free environment. The noise level in the work environment is usually moderate, and at times loud. The employee frequently interacts with students and staff. While performing the duties of this job, the employee is regularly required to climb, crawl, balance, stand, and walk; use mental acuity and repetitive motion; use hands to hold, move, feel and manipulate objects; reach with hands and arms; sit, stoop, kneel, or crouch. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Specific speaking and hearing abilities required by this job include expressing or exchanging ideas by means of the spoken word and receiving detailed information through oral communication. Performs medium work exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to lift, carry, push, pull, or otherwise move objects.

Benefits

$24.00 - $35.99 / Hour - DOE
https://drive.google.com/open?id=0B54aJaydvXEZUTc5c2tkNVR4NE0

Equal Opportunity Employer Statement

Blaine County School District No. 61 is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.